The Redpin Group (“Redpin”, “we”, “our” or “us”) provides this notice to you because you are applying to work with us as an employee, worker or contractor.
This notice sets out the basis on which we will process your personal data. Please read it carefully to understand our practices regarding your personal data and how we will use it.
Currencies Direct Limited (a member of the Redpin Group) is the controller of the personal data of prospective employees, workers and contractors, and is subject to applicable data protection laws.
If you have any questions about this notice or your personal data, or wish to exercise any of your rights as described in this notice or under applicable data protection laws, you can contact us through [email protected].
This notice applies to your “personal data”. This is any information relating to you as an identified or identifiable person or which allows you to be identified as an individual.
‘Special categories of personal data’ (United Kingdom (UK) and European Economic Area (EEA) countries) or ‘sensitive personal data’ in other countries
Within the broad range of information which can be personal data, information revealing the following characteristics is considered a “special category of personal data” in the UK and EEA and is therefore subject to a greater degree of protection:
Outside of the UK and EEA, other types of sensitive personal data, in addition to the “special categories of data” mentioned above, may include:
You may give us personal data about you by filling in forms online or by phone, email, in person, or otherwise, by supplying a CV or through a recruitment agency or other third party or through the interview process.
The personal data that we collect about you includes, but is not limited to, the following:
We collect most of the personal data described above from you directly.
However, we may also collect personal data about you from third parties, including:
Where required and allowed by law, we also collect and store personal data relating to criminal convictions and offences. In cases where we need to identify a lawful basis for such processing, then, depending on local laws, such processing is carried out with your consent, to comply with our legal obligations or on the basis of our legitimate interests (to ensure we hire suitable candidates). This data is only processed where it is necessary for the purposes of:
If you fail to provide information when requested by our HR team, or refuse permission to contact referees or to conduct screening or criminal records checks, we will not be able to process your application successfully.
We process your personal data for the reasons listed below. In some countries we require a lawful basis to process your personal data and therefore we have also identified this below.
The Redpin Group (“Redpin”, “we”, “our” or “us”) provides this notice to you because you are applying to work with us as an employee, worker or contractor.
This notice sets out the basis on which we will process your personal data. Please read it carefully to understand our practices regarding your personal data and how we will use it.
Please note that the lists of processing activities included in this section are not exhaustive. They are illustrative of the different types of processing that we may undertake. Please contact our Data Protection Officer at [email protected] if you have a question about whether we process your personal data for a specific purpose not listed in this section.
We process ‘special categories of personal data’ or ‘sensitive personal data’ (as described above) for the purposes of:
carrying out the obligations we have to exercise our and your specific rights which are imposed by employment laws;
establishing, bringing or defending legal claims; and
in the case of personal data about your physical or mental health, to enable us to assess your working capacity and take decisions for occupational health purposes.
In the case of “equal opportunities monitoring”, please note that participation is voluntary and providing this information is optional. Any information you provide will not be accessible or used in the hiring process, and has no effect on your opportunity for employment.
For the purposes set out in the chart above, we may share your personal data with:
We also disclose your personal data to third parties where it is in our legitimate interest to do so, including for the following reasons:
Except as set out in this notice, or as required by law, we do not sell your personal data or disclose it to any third parties without your consent.
We are committed to ensuring that your personal data is safe and take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this notice.
Unfortunately, the transmission of personal data through the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to or stored on our IT system, and any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
If we share your personal data with any third party, we will take all necessary steps to make sure that the third party commits to handling your personal data lawfully and securely.
We will keep your personal data for as long as necessary to fulfil the purposes described in this notice or the terms of any contract that we enter into, or for such longer period as may be required by law. After this, where allowed by laws and this notice, we will erase or anonymise your personal data. If you need any additional information about this, please contact us at: [email protected].
Subject to applicable laws in your location, you may have the following rights in relation to your personal data:
Please note that not all of these rights are absolute and we may not be required to comply with your request where exemptions apply under applicable data protection laws.
You can exercise any of your rights as described in this notice and under data protection laws by contacting us through [email protected].
Where we have reasonable doubts concerning the identity of the person making the request, we may request additional information necessary to confirm your identity.
We will endeavour to respond to your request within the time period mandated by applicable law. In the UK and the EEA, this means that we will endeavour to respond to your request within one month. Please note, however, that this time period may be extended in some cases.
Your personal data will be stored on servers located in the United States, UK or EEA.
Where required by applicable laws, your consent to the transfer of your personal data outside your home country will be obtained as part of your application.
As an international organisation, authorised personnel may access your personal data in any country in which we operate. Therefore, it may be necessary to transfer your details to members of our group located in countries that may not have equivalent data protection or privacy laws to those which apply in your own country. We may also need to transfer your personal data to third party service providers located in other countries.
Regardless of where your personal data is transferred, we shall put in place appropriate safeguards to ensure that your personal data is treated securely and in accordance with applicable law. For individuals in the EEA and UK, this usually means entering into Standard Contractual Clauses or an International Data Transfer Agreement with the recipients of your data who are located in countries which are not recognised as having adequate data protection laws. More details regarding these safeguards can be obtained by emailing: [email protected].
Please direct any complaints about how we process your personal data to our Data Protection Officer via [email protected].
You also have the right to complain to your local data protection authority. In the UK, that is the Information Commissioner’s Office who can be contacted on 0303 123 1113 or via their website.
This notice may be amended by the Redpin Group at any time. You can always find the latest version of this notice on our website.
If you have a privacy concern or question related to this privacy notice, please contact [email protected].
Our address is:
Redpin Group
HR Privacy
One Canada Square
Canary Wharf
London E14 5AA
Telephone: (+44) 20 7847 9446